Contact us today!
(800) 588-4430

Telesys Voice and Data Blog

Telesys Voice and Data has been serving the Richland Hills area since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Useful Tips for Project Management

Useful Tips for Project Management

If you’ve ever managed a major IT project, you’re probably well acquainted with Murphy’s Law: “Anything that can go wrong, will go wrong.” Every project is going to have some rough patches. The key to overcoming these challenges lays not with the execution of the plan, but with the preparation. Here are four things to consider when you’re planning your next long-term IT project.

Know Your Needs
Believe it or not, understanding exactly what your company needs from a project and translating that into a well-defined strategy with realistic goals, may be the difference between success and failure. First, it’s best to look at the big picture.

  • What is the desired result?
  • What does the project do for your business?
  • How will the implementation of this project affect other departments?
  • Will the project directly impact clients/prospects?
  • Will there be any downtime?
  • Does the team need to be educated about this project?

Budgeting for the Unknown
Prices go up. Projects get delayed. Accidents happen. You need to accept the fact that you’re going to run into an unplanned incident or two at some point throughout the duration of your project. The best way to make sure that your budget doesn’t come up short is by anticipating that there will be unforeseen expenses. Whenever possible, it’s preferred that you give yourself a bit of ‘wiggle room’ within your budget. Of course, you can’t predict the future - but you can look to previous projects for an idea of what sort of snafus you are likely to encounter. Giving yourself a bit of cushion when planning out your budget might end up saving you big time down the road - and if it turns out that you didn’t need that extra money, then congratulations! Your project was completed under budget!

Determine Benchmarks and Measurements
Especially important during a long-term IT project, figuring out ways to measure and gauge the project’s progress before you begin the execution of it. This will help you maintain forward momentum, keep your budget in check and show areas that need improvements for the next time a similar project is required. Key performance indicators (KPIs) are ways to measure that success. Keeping track of the following metrics will help you get a grasp on the way your projects progress throughout the execution:

  • Actual Cost
  • Cost Variance
  • Earned Value
  • Planned Value
  • Return on Investment

Keeping Everyone Informed
Too often in a project’s execution, only the project managers know how the project is fairing. Everyone else is only privy to the sections of the project that apply directly to them. Project managers are there to drive the project - and part of that is communicating with resources - both inside and outside of the project. For example, if your project is going to require your network to be offline, you should give advanced warning to those who will be impacted by this downtime. It is not only courteous, but helps to keep your project on track. There is nothing like having to delay your progress because there was an important meeting scheduled at the same time you had planned on taking the network offline.

There are many programs and applications available to those who are looking for ways to improve project organization and communication. Project management software gives project managers a unified solution where they’re able to track inventory, budget, KPIs, resources and a whole host of other moving parts.

As with most things in life, projects rarely go as planned. The only thing that a project management team can do is make a plan, anticipate needs, and be ready to face whatever challenges are thrown their way. Do you have an IT project in mind but are unsure of how to manage and execute it? Contact Telesys Voice and Data today at (800) 588-4430.


No comments yet
Already Registered? Login Here
Sunday, 22 April 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Blog Archive

Free Consultation

Sign up today for a
FREE Network Consultation

How secure is your IT infrastructure?
Let us evaluate it for free!

Sign up Now!

Free Consultation

Tag Cloud

Security Tip of the Week Technology Cloud Best Practices Hackers Privacy Malware Business Computing Productivity Business Email Microsoft Internet Windows 10 Hosted Solutions Backup Ransomware Software Computer IT Services Managed Service Provider Network Security Android Smartphone Mobile Devices User Tips Managed IT services Google IT Support Workplace Tips Social Media Hardware Browser Communication Outsourced IT Business Continuity Efficiency Disaster Recovery Smartphones App Innovation Data Management Upgrade Small Business Office Business Management Data Cloud Computing Holiday Facebook Microsoft Office Data Backup Server Remote Monitoring Office 365 Windows Miscellaneous WiFi Network Encryption Artificial Intelligence Spam Gmail Big Data Internet of Things Apps Phishing Hosted Solution Recovery Password Robot Data Recovery Firewall Content Filtering Apple Unified Threat Management Avoiding Downtime Customer Service Mobile Device Management Office Tips How To Government Save Money Money Paperless Office Employer-Employee Relationship Saving Money Infrastructure Remote Computing Risk Management Work/Life Balance Tip of the week Word Productivity Hacker Passwords Chrome Cybersecurity Health Managed IT Services Data storage Computing Hacking IT Management Social Mobile Computing Website Tech Support Wi-Fi Antivirus Virtual Reality Mobile Device Managed IT Operating System Data loss SaaS Two-factor Authentication BYOD Settings VoIP Analytics Presentation Business Growth Tech Term The Internet of Things Windows 10 Computers Customer Relationship Management Outlook Telephone Systems Document Management Bandwidth Vendor Management Education Data Security Applications IT Support Alert Cybercrime HIPAA Server Management Business Owner Botnet Printing IT solutions Safety Samsung Mobile Security Marketing Licensing Wireless Technology Maintenance Wireless Digital Payment Storage Downtime Competition communications Computer Care Information Technology Project Management YouTube Unified Communications Training Humor Business Technology LiFi Tablet Analyitcs Automobile Upgrades Budget End of Support Mouse Augmented Reality Specifications Collaboration IBM Running Cable Legal Scam Vulnerability File Sharing User Twitter Bring Your Own Device Search Politics Monitors VPN Sports Travel Retail Identity Theft IT service Google Drive Cortana Websites Automation Virtualization Best Practice Physical Security Going Green Virtual Private Network Administration Lithium-ion battery Taxes data services Typing Software as a Service Help Desk Writing Personal Information Router Mail Merge Distributed Denial of Service Buisness IT Consultant Consultation IT Budget Disaster Resistance User Error IT Technicians Cryptocurrency Statistics Technology Tips Knowledge Machine Learning Social Engineering PowerPoint Computer Repair Modem Address Managed IT Service Meetings Cleaning Notifications Proactive IT Hotspot Mirgation Bitcoin Bluetooth Comparison Experience Consumers Relocation Software Tips Electronic Medical Records Google Wallet Cookies Redundancy Break Fix Webcam Corporate Profile Language Quick Tips Printer Crowdsourcing Dark Data IT Consulting Migration Windows 8 Black Friday Private Cloud Domains Drones Nanotechnology Dark Web eWaste Point of Sale WannaCry Data Breach Computing Infrastructure Time Management Access Control 5G Entrepreneur IT Sevices Chatbots Cyber Monday Error Cabling Application Public Speaking Data Warehousing Users Environment Technology Laws Alerts Network Management SharePoint Identity flu season Troubleshooting Web Server VoIP Update Staffing Lenovo Microsoft Excel Unified Threat Management Cooperation Touchscreen Downloads BDR 3D Printing Shortcut Fort Worth Laptop Administrator Disaster Hard Drives Cameras Digital Phone System Chromebook GPS Superfish Blockchain Virtual Desktop business communications systems Staff Multi-Factor Security Law Enforcement Google Maps Network Congestion Unsupported Software Compliance Patch Management flu shot Halloween Uninterrupted Power Supply Refrigeration CCTV Spyware Emoji Tracking Permissions Internet Protocol Flexibility Deep Learning Google Calendar Fun Gadget Display Mobile Data Hacks Regulations Fort Worth IT Scary Stories Solid State Drive How To Networking Fraud VoIP streamlines Operations Heating/Cooling Legislation Current Events Social Networking DFW IT Service Hard Disk Drive Undo iPhone G Suite Firefox IP Address Processors Net Neutrality business network infrastructure Wearable Technology Alt Codes Servers Motherboard Smart Technology Motion Sickness Assessment Mobile Office Supercomputer Google Docs Techology Internet Exlporer

Top Blog

Don't be Afraid to Replace Got an older PC that's causing you a lot of issues? Older technology is typically more expensive to run, and after a while, it's cheaper to simply buy a new desktop than it is to continue pouring money into something that always seems broken. It's a great time to buy wo...