Contact us today!
(800) 588-4430

Telesys Voice and Data Blog

Telesys Voice and Data has been serving the Fort Worth area since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Managing Gmail with Labels and Filters

Tip of the Week: Managing Gmail with Labels and Filters

Gmail is a great way to take advantage of business email, but do you know all of the ins and outs of how to use some of its finer details? Today’s tip is dedicated to going over some of the more useful features of Gmail, like filters and labels--both of which will be helpful in controlling your inbox.

Labels and Filters
Gmail helps you keep your messages organized through the use of labels and filters. Basically, you can assign rules that will apply to any messages that you receive. By effectively using filters, you can make browsing your inbox more efficient, as well as consolidate similar messages with little effort.

For example, a filter could be used to assign a label to any message that holds “quarterly report” in the subject line. These labels would then be applied to any incoming messages that have that specific criteria.

Creating a Filter
To create a filter in Gmail, just follow these steps:

  • Click the down arrow in the search bar. You can then select specific details that you want to include in your search criteria.
  • Select the criteria that you want your filter to look for. Once you’ve done so, click on Create filter with this search.
  • You’ll then be provided with several options, one of which will automatically mark your conversation as important. Be sure to select the option to Apply the label.
  • Next, select the drop-down menu that’s labeled Choose label. You can then create a new label or one that has already been made.
  • Once the filter has been configured, select the Create Filter button.

Creating a Label
You can also apply labels to your messages, but in order to do so, you first need to make the label. You’ll be able to both apply labels as you receive messages, or apply them to existing messages. We’ll walk you through the process:

  • In Gmail, click on the More option on the left side of the screen.
  • Next, select Create new label.
  • Provide a name for your label and create it.

Now all you have to do is apply the label to your messages.

  • First, open up the message you want to apply the label to.
  • At the top of your screen, select the Label button. You can add a label to any group of messages provided you have selected them all before you click the label button.
  • You must then select each label you want to add. You can also create a new label at this point if you need to.

To learn more about how to take full control of your Gmail inbox, be sure to keep a lookout for similar articles from Telesys Voice and Data’s blog.


No comments yet
Already Registered? Login Here
Thursday, 22 February 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Blog Archive

Free Consultation

Sign up today for a
FREE Network Consultation

How secure is your IT infrastructure?
Let us evaluate it for free!

Sign up Now!

Free Consultation

Tag Cloud

Tip of the Week Security Technology Cloud Best Practices Hackers Privacy Malware Business Computing Productivity Business Email Microsoft Windows 10 Internet Backup Hosted Solutions Software IT Services Network Security Managed Service Provider Android Computer Ransomware Smartphone Mobile Devices Workplace Tips User Tips Google IT Support Communication Social Media Business Continuity Managed IT services Hardware Efficiency Browser Disaster Recovery Smartphones Outsourced IT App Holiday Small Business Office Data Innovation Data Management Microsoft Office Facebook Upgrade Business Management Remote Monitoring Office 365 Miscellaneous Windows WiFi Gmail Big Data Internet of Things Network Encryption Data Backup Server Firewall Cloud Computing Apps Phishing Hosted Solution Recovery Password Robot Data Recovery Artificial Intelligence Spam Hacker Productivity Apple Cybersecurity Avoiding Downtime Content Filtering Unified Threat Management Customer Service Mobile Device Management How To Office Tips Save Money Money Paperless Office Employer-Employee Relationship Risk Management Work/Life Balance Tip of the week Chrome Word Bandwidth Document Management Vendor Management Education Data Security Health IT Support Cybercrime Alert Hacking Managed IT Services Data storage Tech Support Computing Social Wi-Fi Operating System Antivirus Virtual Reality Government Saving Money Remote Computing Managed IT VoIP Presentation Business Growth Applications SaaS Two-factor Authentication Settings Analytics Customer Relationship Management The Internet of Things Outlook Windows 10 Computers Passwords Telephone Systems Retail File Sharing Vulnerability Twitter Politics Bring Your Own Device Monitors Search Best Practice Travel Sports Lithium-ion battery Google Drive Business Owner IT service Websites Automation Cortana Virtualization Physical Security Virtual Private Network Going Green Administration Marketing Taxes Botnet Server Management Mobile Computing Printing IT solutions Safety Samsung Competition Licensing Wireless Technology Maintenance Wireless IT Management Digital Payment Information Technology Website Downtime communications Humor Computer Care YouTube Project Management Unified Communications Analyitcs Mobile Device Training Business Technology Data loss BYOD LiFi Tablet Infrastructure Automobile Upgrades Budget HIPAA End of Support Specifications Mobile Security Mouse Augmented Reality Collaboration User Scam Legal IBM Running Cable Solid State Drive Language Printer Mobile Data Scary Stories iPhone Hacks Networking How To Black Friday Dark Web VoIP streamlines Heating/Cooling Undo Hard Disk Drive Computing Infrastructure Access Control VPN Current Events IP Address Firefox Identity Theft G Suite Cyber Monday Processors Data Warehousing Alt Codes business network infrastructure Servers Alerts Motion Sickness SharePoint Techology Google Docs Mobile Office Assessment Supercomputer flu season Microsoft Excel Typing data services Writing Help Desk PowerPoint Cooperation Downloads Personal Information Buisness Mail Merge Disaster Resistance Consultation Consumers IT Budget IT Consultant Fort Worth Blockchain Machine Learning Cryptocurrency User Error Social Engineering Knowledge Statistics Staff Meetings Multi-Factor Security Computer Repair Address Notifications Proactive IT Storage Cleaning flu shot Permissions Relocation Bitcoin Experience Bluetooth eWaste Software Tips Google Wallet Corporate Profile Flexibility IT Sevices Webcam Google Calendar Electronic Medical Records Redundancy Crowdsourcing IT Consulting Dark Data Quick Tips Fort Worth IT Fraud Private Cloud Windows 8 Environment Drones Domains WannaCry Operations Point of Sale Legislation Data Breach 5G Time Management Entrepreneur DFW IT Service Net Neutrality Error Troubleshooting Application Cabling Public Speaking Wearable Technology Users Technology Laws Network Management Smart Technology Phone System Internet Exlporer Lenovo VoIP Staffing Web Server Software as a Service Update Unified Threat Management Touchscreen BDR Distributed Denial of Service Hard Drives Disaster Administrator 3D Printing Laptop Shortcut Virtual Desktop Superfish Digital IT Technicians GPS Cameras Technology Tips Chromebook Managed IT Service Law Enforcement business communications systems Network Congestion Google Maps Refrigeration Uninterrupted Power Supply Hotspot Unsupported Software Halloween Patch Management Spyware Mirgation Tracking CCTV Comparison Emoji Break Fix Gadget Deep Learning Internet Protocol Display Fun

Top Blog

Don't be Afraid to Replace Got an older PC that's causing you a lot of issues? Older technology is typically more expensive to run, and after a while, it's cheaper to simply buy a new desktop than it is to continue pouring money into something that always seems broken. It's a great time to buy wo...