Contact us today!
(800) 588-4430

Telesys Voice and Data Blog

Telesys Voice and Data has been serving the Richland Hills area since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Managing Gmail with Labels and Filters

Tip of the Week: Managing Gmail with Labels and Filters

Gmail is a great way to take advantage of business email, but do you know all of the ins and outs of how to use some of its finer details? Today’s tip is dedicated to going over some of the more useful features of Gmail, like filters and labels--both of which will be helpful in controlling your inbox.

Labels and Filters
Gmail helps you keep your messages organized through the use of labels and filters. Basically, you can assign rules that will apply to any messages that you receive. By effectively using filters, you can make browsing your inbox more efficient, as well as consolidate similar messages with little effort.

For example, a filter could be used to assign a label to any message that holds “quarterly report” in the subject line. These labels would then be applied to any incoming messages that have that specific criteria.

Creating a Filter
To create a filter in Gmail, just follow these steps:

  • Click the down arrow in the search bar. You can then select specific details that you want to include in your search criteria.
  • Select the criteria that you want your filter to look for. Once you’ve done so, click on Create filter with this search.
  • You’ll then be provided with several options, one of which will automatically mark your conversation as important. Be sure to select the option to Apply the label.
  • Next, select the drop-down menu that’s labeled Choose label. You can then create a new label or one that has already been made.
  • Once the filter has been configured, select the Create Filter button.

Creating a Label
You can also apply labels to your messages, but in order to do so, you first need to make the label. You’ll be able to both apply labels as you receive messages, or apply them to existing messages. We’ll walk you through the process:

  • In Gmail, click on the More option on the left side of the screen.
  • Next, select Create new label.
  • Provide a name for your label and create it.

Now all you have to do is apply the label to your messages.

  • First, open up the message you want to apply the label to.
  • At the top of your screen, select the Label button. You can add a label to any group of messages provided you have selected them all before you click the label button.
  • You must then select each label you want to add. You can also create a new label at this point if you need to.

To learn more about how to take full control of your Gmail inbox, be sure to keep a lookout for similar articles from Telesys Voice and Data’s blog.

Comments

 
No comments yet
Already Registered? Login Here
Guest
Friday, 16 November 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Blog Archive

Free Consultation

Sign up today for a
FREE Network Consultation

How secure is your IT infrastructure?
Let us evaluate it for free!

Sign up Now!

Free Consultation
 

Tag Cloud

Security Tip of the Week Technology Cloud Best Practices Hackers Malware Privacy Business Computing Email Productivity Business Microsoft Internet Hosted Solutions Windows 10 Software Managed Service Provider Backup IT Services Network Security Ransomware Computer Mobile Devices Smartphone Android User Tips Managed IT services Google Browser IT Support Workplace Tips Outsourced IT Social Media Hardware Communication Disaster Recovery Innovation Efficiency Data Backup Business Continuity Data Data Management Smartphones App Business Management Cloud Computing Productivity Holiday Upgrade Small Business Office Windows Miscellaneous WiFi Internet of Things Facebook Microsoft Office Network Server Data Recovery Office 365 Remote Monitoring Gmail Big Data Spam Phishing Encryption Tech Term Artificial Intelligence Customer Relationship Management Bandwidth Firewall Apps Hosted Solution Recovery Unified Threat Management Password Robot Save Money Paperless Office Document Management Work/Life Balance Word Tip of the week Hacker Cybersecurity Chrome Passwords Content Filtering Managed IT Services Apple Avoiding Downtime Wi-Fi Office Tips Mobile Device Management Customer Service Employer-Employee Relationship How To Infrastructure Risk Management Government Saving Money Remote Computing Money Compliance Outlook Education Data Security Applications File Sharing Cybercrime IT Support Vendor Management Health Alert Social Hacking IT Management Website Mobile Computing Data storage Mobile Device Tech Support Antivirus Computing Project Management Managed IT Two-factor Authentication Operating System Data loss BDR Settings Virtual Reality Analytics VoIP Presentation SaaS The Internet of Things Business Growth BYOD Computers Windows 10 Telephone Systems IBM Patch Management Budget Running Cable Specifications Scam End of Support Regulations Vulnerability Mouse Identity Theft Bring Your Own Device Search User Collaboration Sports VPN Legal IT service Cortana Virtualization Retail Administration Twitter Virtual Private Network Smart Technology Politics Best Practice Monitors Assessment Server Management Licensing Lithium-ion battery Travel HIPAA IT solutions Business Owner Router Safety Google Drive Digital Payment Websites Mobile Security Automation Wireless Technology Going Green Physical Security Marketing Wireless Maintenance Taxes Botnet Printing Downtime communications Samsung Competition Meetings YouTube Unified Communications Storage Tablet Information Technology Computer Care LiFi Humor Business Technology Training Analyitcs Healthcare Augmented Reality Automobile Upgrades Update flu shot Uninterrupted Power Supply Web Server Deep Learning Cost Management Fun Permissions Spyware Google Calendar WPA3 Administrator Scary Stories Internet Protocol Flexibility 3D Printing Chromebook Fort Worth IT Solid State Drive Cameras Management Law Enforcement Networking Fraud Network Congestion How To Heating/Cooling Legislation Fleet Tracking VoIP streamlines Operations Unsupported Software Undo Social Networking Emoji IP Address DFW IT Service Hard Disk Drive CCTV Supercomputer Alt Codes Enterprise Resource Planning Gadget Net Neutrality Display Firefox Servers Hacks Help Desk iPhone Asset Tracking business network infrastructure Wearable Technology Mobile Data Motherboard Mobile Office IT Budget Typing Mobile Techology Internet Exlporer Software as a Service Current Events Remote Workers Buisness data services Processors Mail Merge Distributed Denial of Service G Suite Cryptocurrency Vulnerabilities Knowledge Disaster Resistance Consultation Statistics Technology Tips Software Tips Electronic Health Records Motion Sickness IT Technicians Modem Address Managed IT Service Google Docs Bitcoin Geography Experience Proactive IT PowerPoint Hotspot Writing User Error Bluetooth Comparison Cyberattacks Mirgation Personal Information IT Consultant Consumers Cookies Redundancy Break Fix Corporate Profile Windows 8 Cables Machine Learning IT Consulting Language Social Engineering Quick Tips Printer Computer Repair Domains Black Friday History Bookmarks Migration Cleaning Nanotechnology Notifications 5G Dark Web Entrepreneur WannaCry eWaste Wires Relocation Data Breach Computing Infrastructure Application Time Management Access Control Electronic Medical Records Public Speaking IT Sevices Cyber Monday Google Wallet Cabling Favorites Webcam Users Chatbots IoT Crowdsourcing Data Warehousing Dark Data Staffing Environment MSP Private Cloud Technology Laws Alerts Network Management SharePoint Identity flu season Drones Conferencing Point of Sale Utility Computing Lenovo Microsoft Excel VoIP GPS Downloads Google Maps Troubleshooting Proactive Error Laptop Unified Threat Management Cooperation Hard Drives Touchscreen Shortcut Fort Worth Disaster Virtual Desktop Superfish Blockchain Digital Tracking Multi-Factor Security Remote Monitoring and Management Halloween business communications systems Phone System Staff Refrigeration

Top Blog

Don't be Afraid to Replace Got an older PC that's causing you a lot of issues? Older technology is typically more expensive to run, and after a while, it's cheaper to simply buy a new desktop than it is to continue pouring money into something that always seems broken. It's a great time to buy wo...
QR-Code